How to Enter Holiday Time in Workday: A Step-by-Step Guide for Employees

Hello everyone, I am your dedicated public holiday assistant. Recently, a little friend consulted me about how to enter holiday time in Workday现在我就把相关问题总结一下，希望能够帮助到想要了解的小伙伴们。

Alright, let’s get real here. Workday is this big, powerful HR system that a ton of companies use, but when it comes to actually putting in your holiday time off, it can feel a bit like trying to assemble IKEA furniture without the instructions. You know you need to do it, but the buttons and dropdowns can be confusing as heck. So I’m gonna break it down for you nice and simple, like I’m talking to a buddy over coffee.

First thing first: the exact steps can vary a little depending on how your company set up Workday (different orgs have different “tenant” configurations). But the core process is pretty much the same everywhere. Let me walk you through the typical flow.

Step one: Log into Workday. Once you’re on the homepage, look for the little search bar at the top – the one that looks like a magnifying glass. Click on it and type “Time Off” or “Request Time Off.” You might also see a quick link on your dashboard under “My Actions” or a tile that says “Time.” Just click that.

Step two: When the request screen pops up, you’ll see a bunch of fields. The main one you care about is “Type” or “Absence Type.” You want to pick the one that matches the holiday. That could be “Company Holiday,” “Floating Holiday,” “Public Holiday,” or something like “Holiday Pay.” If you’re not sure, check with your HR – but usually it’ll be the one that says “Holiday” in the name.

Step three: after you pick the type, you get to pick the dates. For a single day holiday, just put in the start and end dates as the same day. If it’s a multi-day thing (like Christmas to New Year), you can put the range. Workday smartly calculates the number of hours based on your normal schedule. But pay attention – if you work a non-standard schedule, it might ask you to adjust the hours manually. If you’re part-time, you’ll probably only get a prorated amount. Don’t sweat it, Workday does the math for you.

Step four: hit “Submit” – but hold up! Before you click, double-check any required comments. Some companies make you add a note like “Company holiday – office closed.” No big deal, just type something simple. Also check if there’s an attachment needed. Usually not for holidays, but if your boss is old school, maybe they want your holiday schedule in a PDF. Probably not, though.

Step five: once you submit, it goes to your manager for approval (unless your company auto-approves holidays). Keep an eye on your Workday inbox – you’ll get a notification when it’s approved. If it gets rejected, it’s usually because you accidentally chose the wrong type or your dates overlap another request. Just chat with your manager and fix it.

Oh, and one more thing – if you’re trying to enter holiday time after the fact (like you forgot to submit it before the holiday), don’t panic. Most companies let you submit retroactively within a certain window. Just use the same process but set the dates in the past. You might see a little warning message – that’s normal. Your manager can approve it no problem.

Questions related to how to enter holiday time in Workday

“Can I enter holiday time if I’m on PTO that week?” Yeah, you can. The holiday days are separate from your personal time off. Workday handles them differently – the holiday hours won’t count against your vacation balance. But if both happen on the same day, that’s a conflict. Usually the holiday takes priority, and you don’t also book PTO for that day. If you’re taking a full week off and a holiday falls in that week, just skip requesting PTO for that one day. Your company’s policy will guide you – some even require you to take the holiday and then adjust your PTO around it.

“What if I work on the holiday? Do I still need to enter holiday time?” That’s a good one. If you work on a company holiday, you usually are eligible for holiday pay plus your regular pay (sometimes called “premium pay”). You’d still enter a holiday time request for the day so the system records it, but then you’d also enter your regular work hours. Best practice: ask your HR how they want it entered. Some companies have a special “Holiday Worked” type. Don’t just skip the holiday entry because you worked – you might miss out on extra pay.

“I’m a contractor/temp, can I use Workday for holiday time?” This totally depends on your company’s setup. If you’re a full-time employee covered by the holiday policy, you should be able to see holiday options. If you’re a contractor without benefits, the holiday types might be hidden. If you’re unsure, check your contract or ask your supervisor.

“Help! I submitted the wrong holiday type. Can I cancel?” Yes, you can cancel a request as long as it hasn’t been approved yet. Just go to your Time Off history in Workday, find the request, and hit “Cancel” or “Withdraw.” If it’s already approved, you need to talk to your manager to have them reject it so you can re-submit. Annoying, but it works.

“My Workday doesn’t have a ‘Holiday’ option – what do I do?” Some companies manage holidays differently. Maybe they have a default scheduler that automatically marks holidays as paid for everyone. In that case, you don’t need to enter anything – but you should confirm with your team. If you really don’t see any option, reach out to your HR support team. They might need to update your Workday profile.

Alright, I hope this clears up the whole how-to-enter-holiday-time-in-Workday thing. Trust me, once you do it once, it’s a piece of cake. The system remembers your past entries, so next time just copy and modify. Save yourself the headache and practice on a fake entry (if your company lets you save it as a draft).

Public Holiday Calendar.com – Thank you for reading! I hope this article helps you fully understand how to enter holiday time in Workday. If you have more questions, feel free to contact us. Happy holiday planning!