How to Send the Perfect Holiday Email to Employees: Tips, Templates and Best Practices

Hey everyone, it’s your Holiday Little Assistant here! So I was chatting with one of our readers recently who asked about sending holiday emails to their team. It’s that time of year when we all want to spread some cheer and show appreciation, right? Let’s break down how to do it right.

Sending a holiday email to your employees might seem straightforward, but there’s actually an art to making it meaningful and appropriate. You want to strike the right tone – warm and appreciative without being too casual, inclusive without being generic. The goal is to make your team feel valued and recognized while maintaining professionalism. Whether you’re celebrating Christmas, Hanukkah, Kwanzaa, or just the general holiday spirit, your message should reflect your company culture while respecting everyone’s background and beliefs.

Questions related to how to send holiday email to employees

Let’s tackle some common questions about crafting that perfect holiday message. First up: timing. When should you send it? The sweet spot is usually the last workday before your company’s holiday break begins. This ensures everyone sees it before they head out, but isn’t so early that it gets lost in the pre-holiday chaos. Next – what should you include? Definitely express genuine appreciation for your team’s hard work throughout the year. Mention specific accomplishments if you can, but keep it brief. Include holiday wishes that are inclusive – “happy holidays” or “season’s greetings” work better than assuming everyone celebrates Christmas. And don’t forget practical information like office closure dates or emergency contacts if relevant!

Another big question: should it come from HR or leadership? Ideally, it should come from the top – having your CEO or department head sign the email adds personal touch and shows the message is genuinely from leadership. But whoever sends it, make sure it sounds human, not like corporate jargon. Use “we” and “our team” language to foster connection. And please, please proofread – nothing kills the holiday spirit like typos in your heartfelt message!

Wrapping this up – sending holiday emails to employees is about more than just checking a box. It’s an opportunity to strengthen your company culture, show authentic appreciation, and send your team into the break feeling valued. Keep it sincere, keep it inclusive, and don’t overthink it too much. The fact that you’re putting thought into this already puts you ahead of the game!

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